Understanding Note Hierarchies

This feature is available to all users.

Notes are organized into Note Groups > Notes > Pages > Sub-Pages. Read on to learn more about the functions available at each hierarchical level.


Note hierarchies at a glance:

  1. Note groups are only visible to you. They affect the organization of your personal dashboard.

  2. Notes form the basis of sharing. Sharing a note will also share its pages and sub-pages.

  3. Pages exist within notes. Pages can be moved, duplicated, and converted into templates, but cannot be shared individually. Pages can also be reorganized interchangeably with sub-pages.

  4. Sub-pages exist within pages. Sub-pages can be reorganized interchangeably with pages.

Note Groups

Note Groups can only be seen on your dashboard. They will not change the way your colleagues organize their notes.

If you have a large number of notes, you might find it helpful to organize them into groups. Use note groups to organize your dashboard and navigate your organization's notes and pages more easily.

Learn more about creating and managing note groups here.


Notes form the basis of sharing with other users. If you share a note, all of its pages and sub-pages will be shared as well. You can share a note with an unlimited number of users. Business users can also assign read-only, comment-only or editing privileges to protect their data and work with other users more effectively.

Learn more about creating and sharing notes in this article.


Pages and Sub-Pages

Notes are filled with pages. Pages retain all the functionality of notes, but cannot be shared individually. To share a page, you'll need to share the note which contains it.

Unlike notes, pages can also be moved, duplicated and converted into templatesDrag and drop any page onto another page to turn it into a sub-page on a new hierarchical level.

Sub-pages are identical in functionality to pages. You can add an infinite number of sub-pages to any page.


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